Online Meeting and Webinar Preparation

1. Download Zoom — if you already have the platform, ensure you are using the most up-to-date version of the platform.
2. Update your display name name in Zoom to show your full name and institution (Ex. Sharon Taylor, Lock Haven University). Watch a short tutorial.
3. Update your preferred internet browser (Google Chrome, Safari, Firefox).
4. Conduct a system check for Big Marker. Then follow prescribed troubleshooting suggestions from the platform.

Troubleshooting

• For an optimal engagement experience, close other programs and browsers while participating in VCC meetings and webinars
• Optimize your bandwidth by disconnecting other devices from your wireless internet
• If you are using Safari as your internet browser, try Google Chrome or Firefox instead

Virtual Meeting Protocols and Platforms

Breakout Meetings — Zoom (Division I, Division II, Division III, and High School/Club)

• Microphone and video will ON for attendees
• Use the “Raise Hand” function to be acknowledged by the host
• Update your Zoom name to reflect your full name and institution (Ex. Sharon Taylor, Lock Haven University) — this is an important step for engagement and vote tabulation

Collegiate Membership Meeting — Big Marker

• Microphone and video will be OFF for attendees, but can be turned on by an administrator if necessary
• Engage with other attendees in the Chat panel
• Pose questions to the presenters in the Q&A panel
• One vote per institution — designate your institution’s official voter before the meeting

General Membership Meeting — Big Marker

• Microphone and video will be OFF for attendees
• Engage with other attendees in the Chat panel
• Pose questions to the presenters in the Q&A panel
• One vote per member

How-To: Use Big Marker